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Administrative Assistant

Location: BROOKLYN, NY, United States
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Description

Planned Companies –Administrative Assistant – Job Description 
  
Schedule: Monday-Friday 8:30am-5:00pm 
  
Location: Brooklyn, New York 
  
Pay: $25.00 per hour 
  
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office. 
  
Responsibilities 
  • Answer and direct phone calls 
  • Organize and schedule appointments 
  • Plan meetings and take detailed minutes 
  • Write and distribute email, correspondence memos, letters, faxes and forms 
  • Assist in the preparation of regularly scheduled reports 
  • Develop and maintain a filing system 
  • Update and maintain office policies and procedures 
  • Order office supplies and research new deals and suppliers 
  • Maintain contact lists 
  • Book travel arrangements 
  • Submit and reconcile expense reports 
  • Provide general support to visitors 
  • Act as the point of contact for internal and external clients 
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers 
Skills 
  • Proven experience as an administrative assistant or office admin assistant 
  • Knowledge of office management systems and procedures 
  • Working knowledge of office equipment, like printers and fax machines 
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) 
  • Excellent time management skills and the ability to prioritize work 
  • Attention to detail and problem solving skills 
  • Excellent written and verbal communication skills 
  • Strong organizational skills with the ability to multi-task 
  • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus 
  
We are an equal opportunity employer. We do not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in the provision of employment opportunities and benefits. 
All your information will be kept confidential according to EEO guidelines. Must have a legal right to work in the United States 
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